Articles Posted in Estate Administration

For various reasons, not everyone dies has a Will that disposes of their property and identifies the person authorized to manage such distribution. In such a case, the surviving heirs should engage the services of an attorney to submit a Petition to the Surrogate’s Court in the County in which the deceased resided for Letters of Administration. Once duly appointed by the Court, the Administrator has similar powers to an executor for an estate. The Administrator locates, collects and distributes assets and settles claims and liabilities against the estate.

When a person dies without a Will (legally known as “intestate”), their assets will be distributed to particular classes of relatives, in the order prescribed by Estates Powers and Trusts Law Section 4-1.1 . For instance, if a person left no surviving spouse, children, or parents, his assets would be inherited by his sister. The common perception that the assets of a person dying without a Will “go to the state” is a myth when a relative in the proper class has survived the deceased. In an administration proceeding, the person who will inherit the assets is the proper person to act as petitioner and commence the proceeding. Survivors who have superior or equal rights to be appointed Administrator (such as siblings of the proposed Administrator) are to submit a Waiver, Renunciation and Consent to the appointment of the Administrator along with the Petition.

The petitioner is required to confirm that she conducted a diligent search in the deceased’s personal papers and safe deposit box, but did not find a Will. Such a diligent search should also include the Surrogate’s Court record retention files, in the event that the deceased filed her Will with the Court.

A recent article in the New York Times addresses the interesting question of whether a testator (a person who has made a will) can “attach strings” to a bequest (a gift by will of personal property). Wealthy philanthropists have left collections of artwork to museums and have specified conditions on the bequest, such as all works of art need to be displayed together or never sold. When a donor leaves such property in a will and the intent of the bequest is no longer being met, the museum or other institution to which the donation was made cannot request that the donor change the conditions or request a clarification of the donor’s intent, because the donor is deceased. In some cases, institutions have sought Court intervention to address donor intent and request a change in conditions so that donor’s intent is achieved.

The most well-known case in recent years involves the Barnes Foundation. Dr. Albert Barnes possessed a comprehensive collection of post-impressionist and early modern artwork. He specified the specific manner in which the artwork was to be displayed and that it was to be displayed together in a building owned by the foundation in suburban Philadelphia. The foundation was to conduct educational programs and never move from its location. Over time, the foundation experienced financial problems that jeopardized its very survival. In order to maintain the institution at all, the Attorney General and Governor brought suit to request an order permitting the foundation to move from suburban Merion to downtown Philadelphia. The Court agreed that relocating the foundation was necessary to preserve the foundation.

There are many situations where an arts institution has requested the Court’s intervention in revising the terms of a bequest in a will or a gift in a charitable trust. The Attorney General, as the supervisor of charitable organizations, may also participate or lead such lawsuits. The reasons behind requests to reform the conditions of a bequest could be based on financial considerations. Perhaps the institution needs to sell the artwork to raise funds in order to avert bankruptcy, or the artwork is later deemed not to be attributed to the artist as assumed by the donor.

Prevailing law in New York State favors the making of a Last Will and Testament. The person making the Will (called the testator) may leave his property to any person that he chooses. However, those who would inherit if the testator did not make a Will, known as intestacy, have the right to legal notice when the Will is eventually offered for probate. New York notice requirements allow the persons who would be notified (called distributees) the opportunity to contest the Will being offered for probate if they choose. If their contest is successful, the distributees may have the Will overturned, resulting in intestacy, as if there were no Will, or negotiate a settlement from the Estate in order to pragmatically dispose of the contest. This process is easy to imagine if the person offering the Will for probate knows who to contact in order to deliver the legal notice that the Will is being offered for probate. This post will discuss how “ghosts” are treated under New York law.

A ghost is a term describing a person who we think could or has existed, but we do not know their name or whereabouts. Examples of ghosts are as follows. The testator had a brother with whom she became estranged. As a result, no one knows if the brother is alive or where he may live. While no one may expect the testator to leave her estate to her long lost brother, instead of to her best friend, the Court will still require efforts to locate the brother before admitting the Will to probate. Another common example is when an elderly testator (who was an only child) never married and left no children or grandchildren. This testator’s distributees could be first cousins or first cousins once removed. The Court will require efforts to locate these persons.

The ghost, having an interest in the proceeding, has the right to appear in Court on the return date of the Citation on which it is named. Since the ghost may not actually exist or may be unable to be found, the Court will appoint an independent attorney, known as a Guardian ad Litem, to represent the interest of the ghost. The Citation must be advertised in a newspaper as identified by the Court. Sometimes the Court selects a newspaper that offers the most competitive rates for the Estate, while in other cases the Court may select a newspaper of ethnic interest if the ghost may be of a specific ethnicity. After the Court appearance marking the return date of the Citation, the Guardian ad Litem will issue a written report as to whether admitting the Will to probate is recommended.

When an estate in New York is probated in Surrogate’s Court , it is a legal requirement to submit the original signed will as part of the Court filing. On occasion, the original will intended to be submitted may be lost or destroyed. There are several potential reasons for the original being unavailable, perhaps it is simply misplaced, a person adversely affected by the will may have intentionally destroyed the document or the decedent decided that the will no longer conformed to his wishes for the disposition of his property and destroyed the document prior to his demise.

Surrogate’s Court Procedure Act Section 1407, the statute that governs probate proceedings in New York State, provides solutions to this situation. In New York State, it is presumed that a will has been revoked if the original can no longer be located, particularly if it was signed and the original was known to be kept in the testator’s possession. The person proposing to have a copy or a draft of a will admitted to probate needs to demonstrate by clear and convincing evidence that the will has not been revoked, that the will was executed as required by New York State law, and that the testator had capacity to make the will, which was entered into without fraud or undue influence. At least two credible witnesses are then required to testify as to the provisions of the will or a copy or draft of the will that is true and complete is to be submitted to the Court. A photocopy of the will may then be admitted to probate in this instance if it is demonstrated that the original will was not last in the possession of the decedent. However, the fact that the testator possessed a fully executed copy of the will at his death will not prevent said copy from being admitted to probate.

Further, if the will was lost or destroyed by a cause not of the decedent’s act, the Surrogate’s Court will be likely to admit the will to probate. The witnesses may indicate that the will was destroyed without the knowledge or consent of the testator or that the will was destroyed when the testator was under undue influence or without mental capacity to revoke. Acceptable causes of destruction for these purposes include a fire at the facility where the will was stored. The recent anniversary of the terrorist attacks on September 11, 2001 reminds us that storage locations were also destroyed on that day and that important documents such as wills were also ruined. If the proponents of the will can show that the attorney who drafted the will or the bank with the safe deposit box holds the original, but for some reason cannot or will not release same, the Court will be likely to admit a copy of the document to probate.

Shortly after the death of a loved one, survivors often contact us with respect to our legal representation of the estate . This post discusses the practical steps recommended for survivors. There are multiple variables to be considered, such as whether the deceased made a valid Will, whether there are disputes among surviving family members, property owned and the like. While we advise clients not to make impulsive decisions soon after the death, there are particular matters that deserve immediate attention.

Securing property and personal possessions need to be high on a New York estate administrator’s checklist. There are unfortunate instances of people who read obituaries to determine the time and date of the funeral, so that they can enter the deceased person’s home to take valuable possessions. Likewise, if the survivors live out of state or the surviving spouse is ill, the home needs to be secured from vandals and thieves. Even family members who are estranged may seek entry into the home to obtain jewelry and valuable heirlooms. Domestic workers and caregivers may already have a key, gain entry to the home and leave with the family’s treasured belongings. The solution to these problems is for the estate representative to change the locks to the home and install or use an alarm system if possible. Even notifying the local police and requesting increased patrols may be prudent.

Other tasks to be completed quickly include having the mail held or forwarded and suspending newspaper and magazine deliveries. The property should be maintained as is customary, with regular landscaping and snow removal. Credit card accounts should be closed to prevent fraudulent transactions. Other accounts such as those with utility and telephone service providers should be terminated as soon as possible. Government agencies such as the Social Security Administration and Department of Veterans Affairs should be advised, so that survivor benefits commence as soon as possible. Applications for death benefits should be made with employers. Life insurance carriers should be notified so as to expedite claims. Health insurers should be advised of the death so that premiums do not continue to be charged. A lease for an apartment or other rental property should be surrendered as soon as practicable.